Account Department - Tricks and Short Cut

Only privileged staff in the account department should be trained on the following tricks and short cut:

1. Deleting Journal Transaction

Based on best practices, no journal transactions should be deleted under all circumstances, in fact, any journal transaction that has been entered wrongly should be reverse out with another new journal transaction. Every journal transaction has a sequential running number, so if a journal transaction is deleted or removed, we cannot insert another journal transaction with the same sequential running number. After knowing the implications of deleting a journal transaction on running number, if you still insist on deleting the specific journal transaction, follow the instructions below:

a) Click ACCOUNTING -> EDIT JOURNAL TRANSACTION

b) Modify the date of the Journal Transaction to 0001-01-01 (or any date before the Opening Balance of the system)

c) Click ACCOUNTING -> CONFIGURATION -> OPENING BALANCE

Once you have selected the PC Center, the system will automatically remove all Journal Transactions before the opening date, just click confirm to remove all journal transactions before the GL Opening Date